International Studies & Programs

MSU Global Travel Registry

The new MSU Global Travel Registry is now live! All faculty, staff, and students traveling internationally on University-affiliated, non-education abroad travel must register their travel before departure. Registration is an essential tool to promote the health and safety of MSU travelers abroad.


Registration in the Travel Registry activates MSU-provided international health insurance, evacuation and repatriation insurance, facilitates the University's emergency support services, and provides you with important pre-departure information.

Access to the MSU Global Travel Registry

Anyone with an MSU NetID may access the MSU Global Travel Registry. Travelers may register their itineraries or may have a fellow traveler or administrative support person register travel on their behalf. All travelers are encouraged to log in to the MSU Global Travel Registry to update their personal profile.

Travel Registration

MSU faculty, staff, and students traveling internationally on University-affiliated, non-education abroad travel must register their trip with MSU. Affiliated travel is funded by MSU or in connection with your employment or enrollment at MSU. This includes registered student organizations, students traveling with MSU faculty or staff, faculty and staff leading MSU-sponsored programming (like alternative spring break), and College of Law international programs.

Education Abroad participants are already registered in the Office for Education Abroad system and do not need to register that travel in the registry. 

Students proposing travel to a country with a Travel Warning issued by the U.S. Department of State must receive approval from the Provost before they may travel.

MSU units or departments registering international travelers should use the information provided on the Pre-Trip Authorization Form. Once the international trip is successfully registered, the traveler(s) will receive a confirmation email.

FAQs and Help

What is the MSU Global Travel Registry?

What is the purpose of the new MSU Global Travel Registry?

The new travel registry offers MSU travelers and travel arrangers a tool that is more secure, user-friendly, and faster, while enhancing the Office of International Health and Safety’s ability to offer travel safety support to MSU travelers. The new system will also provide additional reporting functions for university leadership to aid in long-term planning, identification of new grant opportunities, and collaboration of international projects across units.

What is the URL for the new MSU Global Travel Registry?

The URL is https://travelregistry.msu.edu. Anyone with an MSU NetID can access the system.

Is the MSU Global Travel Registry available as an application for my phone?

Yes! Mobile apps are available for download:

Android: https://play.google.com/store/apps/details?id=edu.msu.travelregistry

iOS: https://itunes.apple.com/us/app/msu-global-travel-registry/id1258890436

What’s new about the MSU Global Travel Registry?

  • Travelers may register their own MSU-affiliated travel or choose to have a unit administrator enter their travel
  • Simplified log-in process (no need to request access to the system – anyone with an MSU NetID will have access)
  • Faster registration - registering a trip takes, on average, 2-5 minutes
  • Facilitates group travel – individuals no longer need to be registered separately
  • Enhanced integration with Google Maps
  • Creates a traveler profile to avoid re-entering the same information on subsequent trips
  • Trip information is easy to edit prior to departure

What happened to the old Travelers Abroad Database?

The MSU Global Travel Registry is replacing the Travelers Abroad Database.  All web links to the Travelers Abroad Database will be redirected to the new MSU Global Travel Registry, effective April 19, 2017.

Do I have to re-register any trips already entered in the Travelers Abroad Database?

No. Any trips registered in the Travelers Abroad Database that will not be complete by April 19, 2017 will be uploaded to the new MSU Global Travel Registry.

 

Who Should Register?

Who should register in the MSU Global Travel Registry?

All MSU faculty, staff, and students traveling internationally on MSU-affiliated travel.  Also, MSU-sponsored faculty, staff, and students should register through an administrator if they do not have an MSU NetID. For example, an individual without an MSU NetID who is traveling on an affiliated MSU trip cannot register directly, but will need a unit administrator to do that for them.

I am participating in an education abroad program for credit (formerly known as study abroad), do I need to register in the MSU Global Travel Registry?

No. The MSU Global Travel Registry is for non-credit, MSU-affiliated travel only.

Do I have to register domestic travel as well as international travel?

Not at this time.  Only international travel should be entered in the MSU Global Travel Registry.

If you would like to learn more about domestic insurance for a visitor coming to MSU from outside of the United States, please visit Risk Management and Insurance information for Inbound Travel.

Can I register my own travel in the MSU Global Travel Registry?

Yes, if you have an MSU NetID.

Can I still register travel on behalf of someone else?

Yes. If you are part of a team from MSU or an administrator or leader arranging a group trip, you can register others on that trip. Please follow the guidelines below.

Can we register group travel?

Yes. The MSU Global Travel Registry simplifies the process for registering group travel. One trip registration may be entered for travelers following the same itinerary and using the same accommodations. You will be asked to list the names of each traveler and the contact information for each traveler.

Should travelers coming to MSU from a country outside the United States be registered in the MSU Global Travel Registry?

No. The registry is only for outbound international travel.

Travel Information and Resources

Will I have access to the itineraries that I registered previously in the Travelers Abroad Database?

No. We think you will find that the new system makes registering so easy this won’t be a problem. Going forward, you will be able to copy any trips registered in the MSU Global Travel Registry if you need to register a trip similar to one previously undertaken.

Will I be able to search for and see travel itineraries for others in my department or unit?

Not at this time. Unit administrators will receive training and access to such data for their department or unit. ISP/OIHS will administer cross-unit requests for data.

What if I am going to a country with a U.S. Department of State Travel Warning or another high-risk destination? Is the procedure the same?

MSU does not support undergraduate or graduate student travel to countries with a U.S. Department of State Travel Warning or other destinations identified by MSU as requiring travel review unless a waiver is reviewed by the Risk and Security Assessment Committee and approved by the Provost. If you register a trip to a Travel Warning country that includes a student or students you will receive an email advising that travel cannot be registered until a waiver is approved. We recommend submitting a waiver request at least 6 weeks before departure and before the purchase of airline tickets. For more information on the waiver request process, please see the Office of International Health and Safety website.

Will registration in the new system still automatically enroll travelers in GeoBlue international health and political unrest/natural disaster evacuation insurance coverage

Email notification from the registry will confirm travel registration and enrollment in GeoBlue. Note that students traveling to a country with a U.S. Department of State Travel Warning or other destination requiring travel review must obtain a waiver before registration may be confirmed and GeoBlue coverage activated. See the waiver request instructions for further information.

Will the Office of International Health and Safety reach out to travelers while they are abroad?

It's possible. OIHS is constantly monitoring events oversees and if OIHS determines there is a need to communicate with travelers, we will reach out by email. Travelers should therefore keep an eye on their MSU email while traveling internationally.

Sometimes when a health, safety, or security incident occurs abroad, OIHS will reach out to travelers to share travel safety information and to confirm travelers' well-being. OIHS may not reach out every time there is an incident for a variety of reasons including if it is clear that an incident is unlikely to have affected travelers. If you are traveling abroad and looking for travel safety information, do not hesitate to reach out.

What if I have programmatic or administrative questions about using the MSU Global Travel Registry?

Please contact MSU’s Office of International Health and Safety at oihs(at)msu.edu or 517-884-2174.

Operational Guidelines

What type of information will I need to register a trip?

Traveler(s)’s location

Travel dates (for each leg of the trip, if applicable)

Travel Funding Source (select primary or largest source of funding)

  • MSU-Funded: traveling on MSU business using MSU general and/or designated funds (preceded by a “G” or “D” in the MSU financial system)
  • Externally-Funded: traveling on MSU business using funds from grants, contracts, cooperative agreements, endowments, or auxiliary sources (preceded by an “R” or “A” in the MSU financial system)
  • Invitational Travel: traveling on MSU business using funds provided by a non-MSU third party outside the MSU financial system (e.g. consulting, sponsored travel, hosted travel)
  • Self-Funded: traveling on MSU business using personal funds

Travel Reasons (select 1 or 2)

  • For Credit Learning: (Not registered with the Office for Education Abroad) Includes graduate student thesis work, enrollment in institution or program outside the US for credit based learning that will be transferred back to MSU, internships that are credit based, including Mastercard Foundation Scholars.
  • Not For Credit Learning: Includes service learning, engagement projects, internships that do not generate credit, but are affiliated with MSU via RSO’s, Alternative Spartan break, etc.
  • Teaching: Faculty, Staff, Graduate students, or guest faculty who are travelling internationally for the purpose of teaching/supervision at another institution or international site. This includes faculty accompanying graduate students or student groups that are going for service learning or community engagement trips that are connected to MSU via RSOs and other affiliated MSU groups.
  • Research and Creative Endeavors: Undertaken in connection with enrollment or employment at MSU. This includes international research teams employed by MSU on team research projects, based internationally.
  • Conference or Meeting Attendance: Includes attendees, presenters, or organizers.
  • Site Visit: International travel undertaken primarily to visit an actual or prospective MSU international location. Example: study abroad program proposal site visit.
  • International Capacity Building: International travel undertaken in connection with international development priorities or projects in which MSU is a partner or stakeholder.
  • Administrative: International travel undertaken to fulfill administrative duties related to employment at MSU.
  • Recruitment: MSU recruitment of either faculty or students outside of the United States.
  • Advancement: International travel undertaken to fulfill institutional advancement responsibilities relating to employment at MSU.
  • Consulting: International travel undertaken in order to consult with international partners related to traveler’s work as an MSU employee.
  • Other

In-Travel Contact Information (such as local cell phone number, Skype username etc.) for as many travelers as possible.

I am having technical issues with the MSU Global Travel Registry, what should I do?

If you are using Internet Explorer, try switching to a different browser such as Firefox, Chrome, or Safari. If you continue to experience issues, contact IT Services at 517-432-6200 or ithelp(at)msu.edu

I have feedback about the MSU Global Travel Registry. Who should I contact?

Please feel free to email feedback to oihs(at)msu.edu. We appreciate your feedback! If we need more information from you, we will be in touch. 


MSU Global Travel Registry Training Video