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Pre-Departure & Arrival Checklists

Pre-Departure Checklist

  • Monitor news and embassy notices. You may want to sign up for International SOS email alerts.
  • Attend a Critical Incident Management Seminar. 
  • Review the Program Director On-site Operations Manual.
  • Offer at least one program-specific orientation session for students. You are encouraged to use this orientation template as a guide.
  • Enforce and monitor expectation of online D2L orientation completion.
  • Make arrangements with EA for an on-site cell phone.
  • Provide EA with your complete on-site contact information.
  • Visit a travel health professional such as the MSU Travel Clinic or the Ingham County Health Department.
  • Contact International SOS at 1-215-942-8478 for a health and safety consultation including information on local providers. 
  • Make two copies of all important documents being carried. Leave one copy at home and pack the second copy separate from originals.
  • Enroll in STEP – Smart Traveler Enrollment Program – and encourage students to do the same. (Only available to U.S. citizens. International students should check if their local embassy/consulate offers a similar service and should take steps to enroll.
  • Keep local and MSU emergency contact information on your person or in your mobile phone. You will receive Staying Health and Safety tri-fold cards and International SOS member cards from the Office of Education Abroad to distribute to your students.
  • Ensure export control regulations compliance. For assistance, contact MSU Export Control and Trade Sanctions.

Arrival Checklist

  • Test your cell phone.
  • Notify OIHS immediately if a student does not arrive on-site as scheduled.
  • Exchange your cell phone number with students and on-site colleagues, and ensure all students know local "911" equivalent phone number.
  • Conduct On-Site Orientation that includes an Emergency Action Plan